Speaker Deadlines
On behalf of our Board of Directors, Education Committee, and staff, we wish to thank you for taking part in this year’s 29th Annual Conference & Trade Show. We are grateful for your participation and support and hope you will find this to be a fun and well worthwhile experience!
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The following dates are deadlines for materials needed to promote your presentation at the conference. If you have any questions or concerns, please do not hesitate to contact Monica Smith, Deputy Director, at msmith@homecarefla.org or (850) 566-6999.
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We look forward to working with you to make this the most successful conference ever!
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Deadlines:
ASAP Presentation overview for brochure
April 30 Biography for website (optional)
May 11 Continuing education credit application information
May 18 Audio/visual requirements
May 20 Speaker superhero nickname
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Twitter-length overview (~200 characters) of presentation for promotional purposes (optional)
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Pre-record presentations (please schedule in advance)
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Hotel group rate expires; book early as our room block could sell out long before this date!
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Speaker and early bird registration expires (complimentary for speakers; registration required)
July 9 Attendee handouts, speaker introduction language, cellphone number for on-site contact​
July 27 Final presentation slide deck due for on-site backup and pre-loading
ASAP: Presentation Overview for Brochure
We are presently working on drafting the conference brochure and expect to distribute them in May both via mail and at our in-person education events. You will receive an electronic copy as soon as it becomes available. We need your help to develop the brochure:
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Headshot: We would like to include photos of the presenters in the brochure and on our website. Please send us a high-resolution headshot as soon as you can.
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Session Title: We need to receive the title of your presentation, if you have not already submitted it. Please tailor your presentation title to coincide with this year's theme, Unleash Your Inner Superhero.
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Overview: Please submit a brief overview (4-5 sentences) if you have not already submitted it.
April 30: Biography for Website
Speakers will be featured on our conference website so that attendees can browse which sessions and speakers they want to hear at the event. Please submit your biography in paragraph form that provides an overview of your qualifications. Do not submit your resume/CV in place of your biography.
May 11: CEU Application Information
Depending on each session topic, we hope to provide continuing education credits to nurses, physical therapists, occupational therapists, speech therapists, and accountants. In order to do this, we will need your help. If you have not already done so, please submit:
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3-5 learning objectives for your session and the time that you expect to spend on each objective;
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List of references and resources used within the presentation;
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Resume or CV for each presenter;
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The professional discipline and license number for each presenter; and,
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Program outline that describes the time devoted to each topic area.
May 18: A/V Requirements
All presentation rooms will have a laptop, LCD projector, screen, lavaliere microphone, podium, and remote control available to advance the slide deck. If you need additional equipment, please contact Monica Smith, Deputy Director, at msmith@homecarefla.org. If you do not plan to use this equipment, please notify HCAF.
May 20: Superhero Nickname
In the spirit of this year's theme, share your superhero nickname to be displayed on the conference website! Let your creative juices flow and have fun with the idea – you don't have to pick an actual superhero. Perhaps submit a superhero name that aligns with the services you provide, or your outlook on helping home care providers tackle the challenges facing the industry every day.
Summer: Twitter Overview & Pre-Recording Plans
Speakers are encouraged to provide a Twitter-length (~200 characters) one-liner about why someone should attend your session for promotional use. Additionally, due to past recording issues, HCAF works to capture as many of the presentations as possible before the conference for release afterwards.
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Pre-recording your presentation is the most effective way to capture it without technical issues,
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Your recording will sound cleaner and will result in a better experience for the end user.
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It could be your way of a rehearsal and opportunity for feedback (if you want it!)
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Fussing about your recording is one less thing you (or us!) will need to worry about at the conference!
These recordings would be done online from the comfort of your own computer and phone. All that would be recorded is your voice and your presentation, so no live video or Q&A portions would be recorded. The process would involve logging into a webpage and then just start presenting. Someone would be there to help facilitate all of the recordings so you don’t need to do any technical stuff except load your PowerPoint onto your screen as you always do.
We will work to setup a date and time that is most convenient with you (Weekdays, 8:00 a.m. to 6:00 p.m. ET). The earlier you can record it, the more time there will be to review and provide feedback, if you’d like it. We are able to handle multiple speakers, but only two presentations at a time, so the schedule will be setup on a first-come, first-serve basis. Please send Kristen Wheeler your ideal date and time by clicking the button below.
July 6: Hotel & Annual Conference Registration
HCAF's hotel room block typically sells out before the discounted rate expires! Speakers are reminded to make reservations as soon as possible and before the deadline. This year, the Annual Conference & Trade Show will be held at the Renaissance Orlando at SeaWorld® for the third consecutive year. Their deluxe accommodations and premier location across from SeaWorld® and other famous Orlando attractions inspire unforgettable experiences. The hotel has a state-of-the-art fitness center, a full-service Starbucks, five restaurants, spa, outdoor water park, complimentary transportation to local attractions, and more! The HCAF discounted group rate is $169 per night plus applicable state and local taxes. Your room also comes with complimentary WiFi.
Speakers are encouraged to take advantage of a complimentary conference registration as a thank you for presenting at this year's conference. Registration includes multiple food and beverage breaks, breakfasts, lunches, and receptions. Substitutions for free registrations are not permitted. To take advantage of this benefit, please click the register link below and complete the form –– to let us know which parts of the conference you will attend. HCAF staff will use these details to create a comp registration for you and we will include you in our catering, seating and any handout counts. Please note: you will receive an invoice that you can disregard. (Our system generates an invoice before we are able to comp it.) If you have questions with the form or process, please contact Monica Smith at msmith@homecarefla.org.
July 9: Handouts, Introduction & Contact Info
Handout materials will be provided electronically to attendees in electronic format prior to the conference. If you would like us to include your handout or supplemental materials to the attendees, you must submit an electronic version before the deadline. If your file is too large to email but you are willing to try uploading it to us, please contact Monica Smith at msmith@homecarefla.org. For all handout materials received after the deadline, they will be posted on the attendee website but will be posted after the release of promotion that handouts are available to attendees. Speaker introduction should be in sentence format to be read by one of our Board members, sponsors, or volunteers. Your on-site cellphone number is requested for HCAF staff to contact speakers (if need) during the conference. Your phone number will not be shared.
July 27: Final Presentation
Please submit your final presentation/slide deck for HCAF to pre-load on the computer that you will be presenting from at conference. Even if you plan to use your own laptop, if you would like HCAF to have a backup copy of your PowerPoint (or other format) presentation available onsite, email your presentation as an attachment or send us a link from where it can be downloaded.